Item 38. Minutes of the 4/26/95 Grex Board of Directors Meeting Steve Weiss (srw) Sun, Apr 30, 1995 (00:30). 214 lines, 2 responses. Minutes of the Cyberspace Communications Board of Directors Held on Wednesday, April 26th 7PM at Zingerman's "Next Door" Upstairs. *************** 1. The meeting was called to order by Valerie Mates at approximately 7:15 PM when a quorum was present. Board members Attending: Valerie Mates (popcorn), Chair Steve Weiss (srw), Secretary Rane Curl (rcurl), John Remmers (remmers), Steve Gibbard (scg), Steve Andre (steve). Others in attendance: Dave Lovelace (davel), Mary Remmers (chelsea), Greg Cronau (gregc), Misti Anslin (mta), Chip Botkin (chip), Rob Argy (ajax), Carl Miller (carl). The order of business at this meeting was rearranged because some who gave various reports did not arrive in time. Their sections were deferred. *************** 10. Treasurer's Report: No treasurer's report was read because Dan Romanchik was out of town. Valerie reported that the treasurer's report would have contained no special information this month. Things were "perking along". *************** 11. 501(C)3 Committee Report: Rane declared that "perking along" also described the progress of this committee. There was nothing special to be reported. *************** 100. Computer Rehabilitation Committee Report: Rane reported that we had needed 3 computers and that we received a donation of 4 computers (and 2 printers). They are being kept at TS's place, but the committee is in dire need of a working place, that is, a place to be able to work on these machines. *************** 1010. Win Consortium Report: Valerie gave a report of the activities of the WIN consortium. The TIIAP grant has been applied for. The efforts of a significant number of Grex people went into this joint effort with HVCN. Steve Weiss pointed out that Grex has made no commitment to WIN beyond the TIIAP grant application. *************** 1011. Reusing login IDs. Steve Weiss explained that a situation occurred after a recent reap that a long-time user of Grex who used .forward to redirect mail sent to his Grex account, had had his account reaped because he had not logged in for 3 months. Subsequently another person, one who wished to have that ID, ran newuser and recreated the account. The first user has complained to staff that his mail is now going to someone else. Our current policy is that once reaped, an account may be reused immediately, and the prior owner has no special claim to the ID. It is first-come, first-served. Steve Weiss said he would create an item in coop to discuss the situation to determine if it were appropriate to change our policy so as to prevent such an unfortunate situation. No action was taken. --- At this point in the meeting, the individuals needed to report on the remaining agenda items were not present, so the chair moved on to some new business with the idea that the meeting would return to these agenda item when the requisite individuals arrived. *************** 1011 (1) New Business: Meeting with Landlord Greg Cronau, STeve Andre', and Valerie Mates met with Nick Contaxes, our landlord. The current usage of the dungeon appears to violate the city ordinance regarding usage of a residential property. We will attend a meeting with the city to discuss zoning. The electrical inspection will cost $300, and there was much disagreement as to whether we should be liable to pay any of this. Mary Remmers suggested that a group be assembled to look for a new home for Grex, as a contingency. *************** 110. Technical Committee Report: Steve Andre' reported that grex had been reduced to 64 MB Ram to see if it would make the disk instability problem recede. It did not do so. Therefore grex was restored to 128MB, because at 64MB it was much slower. We are processing greater than 3500 pieces of mail per day. This is by far the biggest drain on Grex's resources. The staff bought 2 Sun 4/200 CPU cards, 2 32MB memory cards and 1 SCSI controller. Greg has temporarily installed one Sun 4 card in one of his boxes to verify that it works correctly. He can boot with it. The plan now is to acquire a disk for the new Grex machine. Rob Argy has a 1.7 GB disk for $500, which we plan to acquire. We now have three new modems and phone lines, to bring the total in the hunt group to 11, but one is still not installed, so we are running at 10. Ameritech is having big cable problems along Liberty Street. Our service is suffering because of it. Httpd is still down. Marcus is testing it, and it should be available soon. There is a new sendmail program. Valerie enhanced the Grex help command. *************** 111. Verification Policy: STeve Andre will enter into coop the policy he has been drawing up, so that it can be discussed there. *************** 1000. JCC follow-up report: It was reported that we made $770 at the JCC sale. *************** 1001. Adding Rob Henderson to Staff. Moved (srw/remmers) that Rob Henderson be added to staff to read the mailing list and staff conference. The motion passed unanimously, 6-0. Valerie said she would notify Rob by email, as he was not present. *************** 1100. CO2 Fire Extinguisher STeve Andre explained that "dry chemical" fire extinguishers are cheap but will ruin the equipment. CO2 is the type of fire extinguisher which is needed, but they cost $130. Moved (steve/scg) that we procure a CO2 Fire Extinguisher not to exceed $150. The motion passed 5-0 with Valerie Mates abstaining. *************** 1101. (2) New Business: Continued Support For WIN. Moved (srw/popcorn) that the Grex Board supports continued association with the WIN consortium. The motion passed unanimously, 6-0. *************** 101. Publicity Committee Report: Misti Anslin reported that she has added Corey (login "volt") to the publicity committee. Misti proposed that we approve a contest to design a Grex Logo, with the prizes to be memberships. There was much discussion over whether that was an appropriate use for memberships, so that part of the idea was dropped. Moved (srw/scg) that the board recognizes the need for a logo and authorizes Misti to run a contest to obtain a good one. The motion passed unanimously, 6-0. Moved (popcorn/remmers) to authorize $100 for Misti to produce flyers to publicize Grex. The motion passed unanimously, 6-0. *************** 1101. (3) New business: Mailbox Limits Valerie reported that our mail spool is too small. We need to manually move mail every day to keep it from filling. It was proposed to configure the new sendmail so that it can reject mail intended for users whose mailboxes exceed some maximum size. This could produce bounced mail if the problem isn't rectified by the user. Bouncing mail usually, but not always, will unsubscribe the user if it is coming from a list server. The board generally approved the idea. The topic will be entered in coop for discussion by the public. No action was taken. *************** 1101. (4) New business: Add cfadm trainees to Staff Moved (remmers/popcorn) to add and to staff as conference administrators (cfadms). they will have access to the staff conference and the staff mailing list if desired. The motion passed unanimously, 6-0. *************** 1101. (5) New business: Guest Accounts Rob Argy (ajax) handed out the plan he had put together for how guest accounts could work on Grex. Marcus Watts pointed out that there severe difficulties with the proposed technical solution that involves changing the code in "login". Other pointed out that there are alternative technical solutions to those problems. The board took no formal action at this time, but several members generally encouraged Rob to continue his pursuit of this goal. ---- The meeting was adjourned shortly after 10 PM, I believe, but I didn't take careful note of the time. Respectfully submitted, Steve Weiss (secretary) -------------------------------------------------